Skip to content
ATSPrep
Build my resume

Executive assistant resume template

See the finished document, where its evidence is, and the plain text a parser pulls out. Then put your own story in it.

Compare your resume to this executive assistant templatePDF or Word. The file stays on your device.Check my resume

Review score
96
Evidence
100%
Words
267

Scored by the same rules the Studio uses. How scoring works

Why it works

  • One page in all six layouts267 words, so switching designs never pushes it to a second page.
  • 5 of 9 bullets name a resultThe rest show the scale of the work, which a recruiter reads as proof too. Counted by the same Review the Studio runs.
  • Headings an ATS already knowsSummary, Experience, Education, Certifications, Skills, in that order.
  • The credential has its own lineExecutive PA Diploma, each with issuer and year.
  • Reads back as plain textOne column with no tables or icons. The ATS text tab shows what a parser gets.
What a recruiter sees
Charlotte Hughes
Executive Assistant
charlotte.hughes@example.com · +44 7700 900146 · London, UK · linkedin.com/in/charlottehughes
SUMMARY

Executive assistant with eight years supporting a CEO and managing partners in fintech and law. Runs the diary, travel, board papers and inbox so the CEO walks into every meeting prepared, and handles confidential matters with discretion.

EXPERIENCE
Executive Assistant to the CEO
2021 – Present
Fernbridge Capital · London, UK
  • Manage the CEO's diary, inbox and calls across London, New York and Singapore, protecting 6 hours of focus time every week.
  • Plan 40 international trips a year, including visas and multi-city itineraries, within a £120K travel budget.
  • Prepare board packs and take minutes for 8 board and 12 committee meetings a year, sending papers 5 working days ahead.
  • Track about 60 actions from leadership meetings in Asana and chase owners weekly, so 9 in 10 close on time.
Executive Assistant
2018 – 2021
Halden & Rowe LLP · London, UK
  • Supported two managing partners, screening 150 emails a day and drafting confidential client and HR correspondence.
  • Organised the annual partner offsite for 85 people in Lisbon, finishing £14K under budget.
  • Reconciled monthly expenses in Concur for both partners, with no reports returned by Finance in two years.
Team Assistant
2016 – 2018
Brightwater Group · Manchester, UK
  • Coordinated diaries, meetings and travel for 4 directors and 18 sales staff.
  • Set up a shared drive and naming rules for 2,400 contracts, cutting retrieval time to under 2 minutes.
EDUCATION
BA (Hons) English Language
2013 – 2016
University of Leeds · Leeds, UK
CERTIFICATIONS
Executive PA Diploma, Pitman Training
2019
SKILLS
Executive Support: diary management, gatekeeping, inbox management, confidential correspondence, CEO support
Board & Meetings: board packs, minutes, action tracking, offsites, international travel
Tools: Microsoft 365, Outlook, Teams, Concur, Asana, DocuSign, Zoom
Layout

A colour bar across the top and a big, bold name. Still one column. Switching layouts never changes the words.

Use this exampleSee all templates

Opens in the Studio on this device, in the Signal layout. Replace the sample details with your own before you export.

Try it with your name

A preview only. Nothing is saved.

Executive assistant resumes blur into admin resumes when they list scheduling, travel and email. A CEO's chief of staff or an HR screener wants to know whose time you protected, how senior they were, how complex their week was and what you ran for the board. This template makes that scope plain, with numbers a principal would recognise.

Executive assistant resume summary example

Target roleExecutive Assistant
SummaryExecutive assistant with eight years supporting a CEO and managing partners in fintech and law. Runs the diary, travel, board papers and inbox so the CEO walks into every meeting prepared, and handles confidential matters with discretion.

The candidate is fictional, so swap in your own numbers. Stuck? The resume summary generator drafts one from your title and results.

Why most executive assistants don't get the call

Skills and keywords for an executive assistant resume

Applicant tracking systems match on literal strings. Spell each term the way the job posting spells it, and group related skills so people and parsers can both follow it.

Executive support

  • executive support
  • CEO support
  • diary management
  • calendar management
  • gatekeeping
  • inbox management
  • confidentiality

Meetings & board

  • board packs
  • board meetings
  • minutes
  • action tracking
  • agendas
  • leadership meetings

Travel & events

  • international travel
  • itineraries
  • visas
  • offsites
  • event planning
  • expense reports

Systems

  • Microsoft 365
  • Outlook
  • Teams
  • Concur
  • Asana
  • DocuSign
  • Google Workspace

Have the real job posting? Paste it into the keyword scanner to see the skills it asks for most, and which ones your resume is missing.

Why each choice was made

  1. Why the principal is named by level

    "Executive Assistant to the CEO" in the job line tells a parser and a reader the seniority at once. It is the single detail that most separates this resume from an admin one.

  2. Why protected time is a result

    An EA's output is a principal who gets to the important work. Focus time held, papers sent on time and actions closed are the measurable versions of that.

  3. Why the board bullet has a deadline

    Sending board papers five working days ahead is the kind of standard a company secretary checks. It shows reliability with a number instead of an adjective.

Executive assistant resume questions

See all ATS-friendly resume templates, check your file with the free ATS resume checker, or read how each ATS reads resumes.

What skills should I put on an executive assistant resume?

The skills the job posting names, spelled the way it spells them. For an executive assistant that often includes executive support, CEO support, board packs, board meetings, international travel and itineraries. Show each one in a bullet with a result, then list the core ones again in a short skills section.

How do I write an executive assistant resume summary?

Keep it to two or three sentences: your years of experience and where, the scale of your work, and one result with a number. Leave out words a recruiter cannot check, like hardworking or passionate. The example summary on this page shows the pattern.

Is this executive assistant resume template free?

Yes. Open it in the Studio, replace the example with your own work and download it as a PDF in a free design (Clean, Signal, Editorial and Minimal). Word files and the other designs come with ATSPrep Pro. There is no watermark; downloading needs a free account.

Is this executive assistant resume template ATS friendly?

Yes. It is one column of real text with standard section headings, and no tables, text boxes or text inside images, so parsers read it in order. Run your finished file through the free ATS resume checker to see the text it gives back.

Keep the pattern. Tell your story.

The Studio opens with this executive assistant example loaded. Edit any bullet and the Review score updates as you type. Editing needs no account; downloading needs a free one.

  1. Keep the hierarchy. Same section order, plain-text contact details.
  2. Replace every claim. Your scope, your numbers, your tools. Never borrowed achievements.
  3. Run the Review again. Watch the score respond to the evidence in your version.
Open it in the StudioTrack your applications

$0 forever · No watermark · No card · No account to start

What each system will do to this file.

What each applicant tracking system accepts, read from the vendor's own documentation.