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Administrative assistant resume template

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Review score
97
Evidence
100%
Words
284

Scored by the same rules the Studio uses. How scoring works

Why it works

  • One page in all six layouts284 words, so switching designs never pushes it to a second page.
  • 6 of 10 bullets name a resultThe rest show the scale of the work, which a recruiter reads as proof too. Counted by the same Review the Studio runs.
  • Headings an ATS already knowsSummary, Experience, Education, Certifications, Skills, in that order.
  • The credential has its own lineMicrosoft Office Specialist: Excel Associate, each with issuer and year.
  • Reads back as plain textOne column with no tables or icons. The ATS text tab shows what a parser gets.
What a recruiter sees
Marisol Vega
Senior Administrative Assistant
marisol.vega@example.com / +1 (602) 555-0146 / Phoenix, AZ / linkedin.com/in/marisolvega
SUMMARY

Administrative assistant with seven years supporting senior leaders in healthcare and professional services. Runs calendars, travel and vendors so executives spend their time on the work.

EXPERIENCE
Senior Administrative Assistant
2022 – Present
Sonoran Health Partners · Phoenix, AZ
  • Manage calendars for four vice presidents across three time zones, scheduling about 140 meetings a week and cutting double-bookings by more than half.
  • Book 85 trips a year in Concur within travel policy and a $310K budget.
  • Reconcile 220 expense lines a month with Finance, and added receipt and coding checks before submission that cut returned expense reports from 13% to 7% within a year.
  • Manage 11 office vendors; consolidating renewals saves $54K a year at the same service.
Administrative Assistant
2019 – 2022
Copper Mesa Advisory · Scottsdale, AZ
  • Supported nine consultants and two partners, preparing 36 client packets a month.
  • Built an Excel and SharePoint tracker for 1,800 client files, cutting the average time to find a signed document from 12 minutes to about three for the whole team.
  • Planned 24 client workshops and staff events for up to 160 guests, all within budget.
Office Coordinator
2017 – 2019
Desert Bloom Property Group · Tempe, AZ
  • Logged and assigned 70 service requests a week in Salesforce for six properties.
  • Reconciled purchase orders and invoices for $42K of monthly supplies, and set up a DocuSign log that ended lost lease paperwork across all six properties.
  • Greeted visitors, sorted mail and kept the front desk running for 40 staff.
EDUCATION
B.A. Business Administration
2013 – 2017
Arizona State University · Tempe, AZ
CERTIFICATIONS
Microsoft Office Specialist: Excel Associate, Microsoft
2021
SKILLS
Executive Support: calendars, travel, inbox management, minutes, confidential records
Office Operations: vendor management, purchase orders, expense reports, events
Tools: Microsoft 365, Outlook, Excel, SharePoint, Concur, DocuSign, Salesforce, Zoom
Layout

Wide margins and no rules. Typewriter-style name, headings and dates over a plain sans body. Switching layouts never changes the words.

Use this exampleSee all templates

Opens in the Studio on this device, in the Minimal layout. Replace the sample details with your own before you export.

Try it with your name

A preview only. Nothing is saved.

Administrative assistant resumes become interchangeable when they list scheduling, email and filing without showing the operating load behind them. Recruiters need executive count, calendar volume, travel complexity, expense accuracy and the systems that kept an office moving. This template turns that invisible coordination into specific, credible evidence.

Administrative assistant resume summary example

Target roleSenior Administrative Assistant
SummaryAdministrative assistant with seven years supporting senior leaders in healthcare and professional services. Runs calendars, travel and vendors so executives spend their time on the work.

The candidate is fictional, so swap in your own numbers. Stuck? The resume summary generator drafts one from your title and results.

Why most administrative assistants don't get the call

Skills and keywords for an administrative assistant resume

Applicant tracking systems match on literal strings. Spell each term the way the job posting spells it, and group related skills so people and parsers can both follow it.

Executive support

  • calendar management
  • meeting coordination
  • travel arrangements
  • inbox management
  • confidential information

Office operations

  • office administration
  • vendor management
  • purchase orders
  • event planning
  • facilities coordination

Documents & data

  • document preparation
  • data entry
  • records management
  • expense reports
  • minutes
  • proofreading

Systems

  • Microsoft 365
  • Google Workspace
  • Excel
  • Outlook
  • Concur
  • DocuSign
  • Salesforce

Have the real job posting? Paste it into the keyword scanner to see the skills it asks for most, and which ones your resume is missing.

Why each choice was made

  1. Why calendar volume is quantified

    Calendar management is a baseline phrase. Weekly meeting volume, executive count and time-zone coverage reveal the judgement and complexity behind it.

  2. Why cost controls appear

    Administrative work affects real spend. Reconciled expenses, negotiated vendors and policy-compliant travel make that responsibility visible without overstating authority.

  3. Why software supports an outcome

    A list of office tools is easy to copy. The resume connects Excel, Concur and SharePoint to fewer errors, faster approvals and retrievable records.

Administrative assistant resume questions

See all ATS-friendly resume templates, check your file with the free ATS resume checker, or read how each ATS reads resumes.

What skills should I put on an administrative assistant resume?

The skills the job posting names, spelled the way it spells them. For an administrative assistant that often includes calendar management, meeting coordination, office administration, vendor management, document preparation and data entry. Show each one in a bullet with a result, then list the core ones again in a short skills section.

How do I write an administrative assistant resume summary?

Keep it to two or three sentences: your years of experience and where, the scale of your work, and one result with a number. Leave out words a recruiter cannot check, like hardworking or passionate. The example summary on this page shows the pattern.

Is this administrative assistant resume template free?

Yes. Open it in the Studio, replace the example with your own work and download it as a PDF in a free design (Signal, Editorial and Minimal). Word files and the other designs come with ATSPrep Pro. There is no watermark; downloading needs a free account.

Is this administrative assistant resume template ATS friendly?

Yes. It is one column of real text with standard section headings, and no tables, text boxes or text inside images, so parsers read it in order. Run your finished file through the free ATS resume checker to see the text it gives back.

Keep the pattern. Tell your story.

The Studio opens with this administrative assistant example loaded. Edit any bullet and the Review score updates as you type. Editing needs no account; downloading needs a free one.

  1. Keep the hierarchy. Same section order, plain-text contact details.
  2. Replace every claim. Your scope, your numbers, your tools. Never borrowed achievements.
  3. Run the Review again. Watch the score respond to the evidence in your version.
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What each system will do to this file.

What each applicant tracking system accepts, read from the vendor's own documentation.