Receptionist cover letter examples. Experienced, entry-level and short.
The experienced letter is written from our receptionist example resume, the entry-level one is for a first receptionist job, and the short one fits an email. Copy the closest, then swap in your own results.
Three receptionist cover letters. Pick the one closest to you.
1
Receptionist cover letter example
A short, warm letter for a front desk. Volume handled and one problem solved.
Dear Hiring Manager,
I'm applying for the Receptionist position at Marina Gate Offices. At Harbourview Business Tower, I greet about 120 visitors a day for nine tenant companies and answer a 12-line switchboard, transferring about 150 calls a day.
I like a front desk that runs smoothly. When our 14 meeting rooms kept getting double-booked, I set up shared Outlook calendars and double bookings fell from about six a month to one. At Crescent Dental Clinic, I introduced reminder calls two days ahead, which cut missed appointments from 14% to 8% in six months.
I'd be happy to talk about how I'd look after your visitors. Thank you for your time.
Kind regards,
Leila Haddad
2
Entry-level receptionist cover letter example
A first front-desk job. Customer-facing work and organisation, said simply.
Dear Hiring Manager,
I'm applying for the Receptionist position at Marina Gate Offices. I've worked for two years as a host at a busy restaurant, greeting about 200 guests on a weekend night and managing the waitlist and phone reservations.
I'm good at keeping people calm when there's a wait, and I set up a simple text-when-ready system with our booking app that cut walk-outs on busy nights. I'm confident with Outlook and a multi-line phone.
I'd love to bring the same welcome to your front desk. My resume is attached.
Kind regards,
Nadia Rahman
3
Short receptionist cover letter
For an email body or an application form's text box. One paragraph of proof.
Dear Hiring Manager,
I'm applying for the Receptionist position at Marina Gate Offices. I greet about 120 visitors a day and run a 12-line switchboard at Harbourview Business Tower, and shared calendars I set up cut meeting-room double bookings from about six a month to one.
My resume is attached. Thank you for your time.
Kind regards,
Leila Haddad
Have your own results? The builder writes the letter around them as you type and saves it as Word.
How to write a receptionist cover letter. Three rules the examples follow.
Open with a result, not an adjective.
A receptionist hiring manager decides in the first lines whether to keep reading. Put your strongest result there, with its number, as the example does: “At Harbourview Business Tower, I greet about 120 visitors a day for nine tenant companies and answer a 12-line switchboard, transferring about 150 calls a day.”
Name the skills the posting names.
Use the job ad's own words for your tools and methods, such as front desk, reception and greeting visitors, and put each in a sentence with what came of it. A list of skills belongs on the resume.
End on this employer, not on you.
One line on why this employer, then a plain close. The example ends: “I'd be happy to talk about how I'd look after your visitors.” Change it for every application.
What receptionist screeners look for. Your letter should back it up.
How busy the desk was
Calls a day, visitors a day and the size of the building or practice tell a screener whether you can hold a front desk at their pace without a queue at the door.
Phones and switchboard
Multi-line phones, a switchboard or PBX, call transfers and accurate messages are the core of most postings. Name the system and the number of lines.
Visitors, security and first impressions
Visitor logs, badges, contractor sign-in and knowing who may go upstairs show judgement as well as courtesy. Offices in the Gulf and the UK often ask for this by name.
Bookings, post and office support
Appointments, meeting rooms, couriers and office supplies are where a receptionist saves other people time. Outlook, booking tools and Microsoft Office belong here.
Skills to name. Only the ones you can back up.
front desk
reception
greeting visitors
visitor management
visitor log
walk-ins
multi-line phone
switchboard
call transfers
taking messages
Pick the two or three the job posting asks for first and put each in a sentence with a result. The full receptionist skills list has the rest.
Receptionist cover letter questions
What should a receptionist cover letter include?
The job title and employer in the first sentence, then your strongest result with its number. A receptionist letter should show how busy the desk was, phones and switchboard and visitors, security and first impressions. Close with one line on why this employer and a plain sign-off.
How long should a receptionist cover letter be?
One page at most. The experienced letter above is 115 words, the entry-level one 95 and the short version 59. Use the short one when you're pasting into an email or an application form.
How do I write a receptionist cover letter with no experience?
Lead with the closest work you have done, such as placements, internships, part-time jobs or a course project, and give each one a result. The entry-level example above shows how: a first front-desk job. Customer-facing work and organisation, said simply.
Can I write a receptionist cover letter for a career change?
Yes. Open with the receptionist job you want, then pick two results from your current work that the new job needs, and say in one sentence what you're learning to fill the gap. The builder's Career change template is set up for this.
What skills should a receptionist cover letter mention?
Two or three the job posting asks for, each in a sentence with a result, such as front desk, reception and greeting visitors. Leave out any you couldn't talk through in an interview.